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Club By-Laws

The Stonecrest RC Flyers is a private club, chartered under the Academy of Model Aeronautics (AMA) and dedicated to the sport of radio control aircraft flight.

 

ARTICLE 1: GENERAL

  1. The Stonecrest RC Flyers, hereafter referred to as the “Club” is chartered as a “fun-fly” club for RC Aircraft, including gas, electric, and gliders.
  2. Other forms of RC controlled equipment, such as cars or rockets, can only be run at the Club site with the approval of the President or Vice-President.
  3. All club members are expected to act in the best interest of the Club while at the Club site, and are expected to enforce the By-laws and Rules of the Club.
  4. All aircraft at the field are subject to flight worthiness inspection by any club member. Flight privileges may be denied to any aircraft not deemed flight worthy.

 

ARTICLE 2: OFFICERS TERMS AND DUTIES

  1. President: The president shall preside at all meetings of the Club and shall act as a spokesperson in all matters pertaining to it. He or she shall appoint standing and special committees as he deems necessary. He or she will cast the deciding vote in any case where a tie vote is encountered. The President will be the Club’s primary contact person with the AMA and other outside organizations, and will be responsible for seeing that all permits, charters, tax payments, etc. are up to date.
  2. Vice-President: The vice-president shall assist the president in all matters and shall assume the duties of the president if for any reason the president is not able to perform his or her duties. He or she shall be responsible for the club meeting schedules and other club scheduled events that may be necessary or requested by the club officers or members. The vice-president is to maintain an accurate record (including place of storage) of all Club assets.
  3. Secretary/Treasurer: The secretary/treasurer shall be responsible to maintain accurate minutes of all regular scheduled and called club meetings and maintain a record of meeting attendance. He or she shall maintain an up-to-date membership record of all members including their name, mailing addresses, AMA membership numbers, and telephone numbers.
    1. He or she shall have charge of all club funds. He or she shall collect dues when they are due and is authorized to pay any and all club obligations from these funds. He or she shall keep appropriate records of all club monetary transactions and shall provide a treasurer’s report at each scheduled club meeting.
    2. If the vice president, for any reason, is unable to perform his or her duties, the secretary/treasurer shall assist or take over the duties of the vice president as needed.
  4. Safety Coordinator: The Safety Coordinator’s primary purpose is to promote increased safety awareness on the part of all members, improve the public perception of modeling as a safe and desirable sport, and provide a means by which important safety information can be shared between clubs. This person will act as a communications liaison between the club and AMA Headquarters to ensure timely distribution of safety related material. The club safety coordinator must have Email access.
  5. Field Marshall: The Field Marshall shall be responsible for maintaining field layout, parking, flight line, supervision of field maintenance and field clean up (litter, etc.), and supervision of transmitter impound area. The Field Marshall shall have knowledge of first aid and location of first aid kit along with location of nearest hospital and police department. Field Marshall will be responsible for making Officers aware of Field problems and issues that need to be addressed.
  6. Note: The office of Safety Coordinator and Field Marshall can be held by the same person.
  7. All elected officers of the Club shall serve for one (1) year starting on January 1 and ending on December 31 of each year.
  8. All elected officers will make reasonable effort to fulfill duties – even if they can only respond to phone calls – officers will be required to maintain communications with the other officers.
  9. Vacancies in any office shall be filled by appointment by the remaining officers, such appointee to serve until the end of the term for which his predecessor was elected.

 

ARTICLE 3: OTHER ELECTED POSITIONS AND COMMITTEES

  1. Nominations for Committee Chairs and other Responsible Positions within the Club may be made at any time as needed. The term of service for these positions will end at the January meeting regardless of when the appointments were made.
  2. The nomination for, and the term of the Club Newsletter Editor will normally be made during the December meeting. The Editor will be responsible for the regular issue of the Club newsletter. The Editor in coordination with the Secretary will be responsible for reporting meeting notes in the subsequent newsletter.
    1. Note: The Club Newsletter Editor is an optional position and will only be filled if the Club membership grows to a size that justifies the position. The officers of the Club will decide if this position is to be activated.
  3. The nomination for, and the term of the Club Trainers will normally be made during the December meeting along with the officers.
  4. Elections for Chairs or other Responsible Positions will be by simple majority vote of the members present.
  5. Vacancies in Chairs or other Responsible Positions will be filled by appointment by the President

 

ARTICLE 4: ELECTIONS

  1. Nomination of Club officers shall be made at the general membership meeting during the month of December. Nominations for office may be made by any active Club member holding voting rights, either in person or by submitting a proxy nomination to an existing officer.
  2. Officers are to be elected by a vote of simple majority of those present at the regular meeting in the month of December. Mail-in ballots will be made available for those members who have voting rights but cannot attend the meeting. Those ballots, returned by mail before the next meeting, will be counted as if those persons were present at the meeting.
  3. A secret ballot is required for elections, for removal of a Club officer, and for expulsion of a member from the Club unless waived by a simple majority vote of the members present at the meeting.
  4. Term of office for new officers shall be January 1 to December 31.

 

ARTICLE 5: FINANCIES, AUDITS AND SPECIAL FUNDS

  1. The Vice-President or his appointees will make a periodic audit of the Treasurer’s books.
  2. The Treasurer of the Club is authorized to receive contributions or specially obtained funds from any individual or institution, to be applied to the operating expenses of the Club.
  3. All donations received by a member of the club shall be turn over to the Treasurer as soon as possible in full.
  4. No money shall be spent or any reimbursements made without a vote by the Club members.

 

ARTICLE 6: MEETINGS

  1. Regular meetings shall be held at a time and place to be decided by the Officers of the Club. During good weather of the flying season club meetings shall be held at the flying site at a time to be designated by the Club officers.
  2. Club officers may call special meetings with no less than three days prior notice of a special meeting. The purpose of the special meeting shall be stated when notice is provided. The three day prior notice can be waived by affirmative vote from 100% of the Club membership.
  3. At any Club meeting a simple majority shall be over 50% of the members voting at the meeting.
  4. Any member may make motions at the meeting.
  5. The treasurer will provide a current accounting of the Clubs funds at each meeting.

 

ARTICLE 7: DUES AND LEVIES

  1. The annual dues to be paid to the Club shall be due by the first meeting in January of each New Year.
  2. No special assessment shall be levied upon the Club membership, unless it is approved by a vote of two-thirds (2/3) majority of the members present at the regular monthly meeting.
  3. A member shall be in arrears and shall not be considered active if his/her dues have not been paid by the fourth meeting in April. Previous members renewing past this date will not be treated as a new member, and will be liable for a full years dues unless an exception is granted by a majority vote of the officers.
  4. Associate Member Dues – Those flyers who belong normally to another chartered AMA club who wish to fly at the Club Site on a periodic basis will pay an Associate Member dues rate to be established by the Club.

 

ARTICLE 8: MEMBERSHIP

  1. All persons shall be eligible for membership, and shall agree to abide by the Club’s bylaws, and those of the AMA.
  2. All flying members must maintain a current AMA membership and will be required to provide proof of this membership to the officers if requested.
  3. The membership shall be divided into the following categories:
    1. Full Member: Is sixteen (16) years old or older and have full privileges and voting rights. Dues: Full Member rate plus AMA Membership
    2. Junior Member: Is younger than sixteen (16) years old, has full privileges but no voting rights. Dues: Junior Member rate plus AMA Membership
    3. Family Membership: Includes all flying members of the immediate family (spouse and children). They have full privileges but only one vote per family. Dues: One (1) Full Membership plus one (1) Family Member for first family member, if two or more additional family members then maximum Family Membership dues applies, plus AMA Membership for each flying member. Children are included until their 19th birthday and from their 19th birthday until their 25th birthday, provided they remain continuously dependent upon their parents for their principal support.
    4. Associate and Non-Flying Members will not have voting rights
    5. Probationary Member: A new member within the first calendar year of membership. This member is not eligible for the office of President or Vice-President; however they may serve the Club in other positions. The probationary member may vote on rule or other changes and proposals, but is not eligible to vote on changes to the By-laws.

 

ARTICLE 9: SPECIAL REQUIREMENTS FOR NEW MEMBERS AND VISITORS

  1. All members are free to invite visitors, whether flying or non-flying, to the Club site.
  2. Flying by visitors is extended as a courtesy and it is up to the member to ensure that it is not used as an alternative to regular membership
  3. Members are responsible for the conduct of their visitors while at the Club site. For flying visitors, the member is responsible for ensuring the visitor understands and follows all Club Rules, and that they have a current AMA membership.
  4. Members may serve as a trainer for a novice flyer providing the trainee has a current AMA membership.
  5. If a novice/intro flyer does not have a current AMA membership they may only fly under the instruction of a Club Trainer, and then only with a “buddy-box”.
  6. All novice/intro flyers must become AMA and Club members within 60 days of beginning flight training.

 

ARTICLE 10: CHANGES TO BY-LAWS OR RULES

  1. Changes to the By-laws may be made under the following protocol
    1. A motion to change the By-laws must be made by a member of the Club with voting privileges, and seconded by another voting member.
    2. The vote to approve the By-law change must be agreed upon by a majority of the Officers.
    3. The motion shall be approved by a vote in the affirmative by a 2/3rds majority of members present at the meeting.
  2. Changes to the Rules may be made under the following restrictions
    1. A motion to change the Rules must be made by a member of the Club, and seconded by a second member.
    2. The proposed change is voted in the affirmative by a 1/2 majority of members present at the meeting.

 

ARTICLE 11: RESIGNATION, TERMINATION, DISCIPLINARY ACTION, EXPULSION AND REINSTATEMENT OF MEMBERSHIP

Any member in good standing may resign his/her membership by giving written notice to the Club.

If any member ceases to have the qualification necessary for membership in the AMA, his/her membership in the Club shall thereby terminate, subject to reinstatement upon restoration of eligibility.

Any unacceptable behavior by an individual member or members as defined by these By-laws or Rules may be grounds for Termination or Disciplinary Action. Unacceptable behavior may include, but is not limited too, continual or willful violations of the Club Rules. Theft or deliberate damage to the Club’s or any member’s property may be grounds for summary termination by the president.

Termination may occur if agreed upon by a majority of the officers, and voted upon by a 2/3 majority of the Club voting membership. A vote on Termination must be made by a secret ballot.

Any member who is Terminated from membership may be reinstated to membership only by two-thirds (2/3) majority vote of the voting members.

The Officers shall have the discretionary authority to provide for and to impose disciplinary action for such acts or omissions, which do not justify expulsion from membership.

 

ARTICLE 12: DURATION

  1. The duration of this Club shall be perpetual.

 

ARTICLE 13: DISSOLUTION

  1. The Club may be dissolved with the approval of a two-thirds (2/3)-majority vote of the total membership.

 

REVISIONS

  1. Initial Draft by R. R. Craft 1-22-09. Thanks to the Mountaineer Club of West Virginia for providing the initial working copy.
  2. Revisions per Club meeting 1/15/10 and 2/19/10.
  3. Revisions per Club meeting 10/16/10, increased dues to include grass mowing.
  4. Revisions per Club meeting 02/20/11, increased associates member dues.
  5. Revisions per Club meeting 10/23/11, decreased member dues.
  6. Revisions per Club meeting 01/20/12, airplane to aircraft.
  7. Revisions per Club meeting 10/22/16, changed officer election month from January to December.  Officer position take effect on January 1st each year instead of February 1st.

 

APPENDIX A – CLUB RULES

 

BYLAWS REQUIREMENTS – not subject to rules change

Any flying member or flying guest must have a current AMA membership. Proof of membership must be produced upon request of any member.

Novices with AMA membership may be trained by any experienced member. Novices without AMA membership may only be trained by Club Trainers, and then only with a “buddy-box”

 

SAFETY RULES

All planes and radio equipment must be in good flying condition. Planes must comply with the AMA safety code, including but not limited to range test, structural integrity, and inspection by an experienced RC flyer.

The Safety Coordinator shall have finally say so if a disagreement exist over the worthiness of any aircraft. If the Safety Coordinator is not available at the time then an Officer of the Club shall decide.

Frequency Board must be used at all times

No horseplay in pit area

Deliberate flying behind the safety line or into designated no fly areas is prohibited.

Club designated flight pattern to be observed at all times, pilots to fly from designated flight station only

All observers must remain behind Pit area at all times unless invited into pit area by a member

New pilots with new aircraft must submit to an inspection by an experienced RC flyer to include a battery check and transmitter range test

Pilots will announce to others present on the flight line the intention to take-off, landing or dead stick landing. The priority of those maneuvers will be: dead stick landing, landing, and then take-off.

 

COURTESY RULES

All planes must be equipped with a suitable muffler

No foul language at the field (visitors or children may be present)

Engines may not be broken-in in the pit or shelter area

The flight pattern at the field will normally be counter clock wise

Experienced pilots have the responsibility of avoidance when trainers are flying.

All trash, used flying products, broken equipment and etc. shall be removed by the individual that brought those items to the flying site. In other words, if you brought it – you leave with it.

No alcohol or drugs permitted on flying property – Police will be called to the flying field if necessary.

No camping unless during an approved event

Fires only in designated fire pit and then only with approval from a Club Officer

 

2016 CLUB DUES

Individual Membership: $50

Junior Membership: $0

Family Membership: $50 + $0 for first additional family member (Max. of $50)

Associate: $20

AMA guidelines will be used to define a “Junior Member”.

Annual dues shall be prorated for NEW members after June 1st at a rate equal to ($50)/12 = $4.17 per month for the remaining months of the year.

Membership will be for a period of one year only.

The only “free” membership will be voted and approved as seen fit by the majority of the Club

 

FLYING SITE MODIFICATIONS AND SECURITY

Locks are to be changed each year by February 1, unless waived by the Officers. Keys to the new locks will only be given to members in good standing.

Any landscape/construction must be approved by Club vote

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